Automate Compliance Tracking for Your Property Business
Property managers and letting agents juggle dozens of compliance deadlines across hundreds of properties. Gas safety certificates, EPCs, electrical inspections, HMO licences, legionella risk assessments. Miss one and you face fines up to £6,000, or worse. Tracking these in spreadsheets works until it does not. We automate compliance date tracking so you get alerts 90, 60, and 30 days before expiry, with contractor booking triggered automatically.
The problem
The real cost of doing this manually
A letting agency managing 200 properties has roughly 600-1,000 compliance certificates to track. Each property needs a gas safety certificate (annual), an EPC (every 10 years), an EICR (every 5 years), and possibly HMO licensing, legionella assessments, and fire safety checks. One missed deadline can mean a £6,000 fine per offence. Most agencies track these in spreadsheets or property management systems that require manual checking. It works until someone goes on holiday, gets busy, or the spreadsheet gets out of date.
3-5 hrs/week
spent on this task
£7,800-£13,000
in lost productivity per year
How we fix it
Three steps to automation
Every solution starts with understanding your specific workflow — not a generic template.
We import your compliance data
Every certificate, every expiry date, every property. From your spreadsheet, property management system, or a combination of both. We build one central compliance register.
We set up automated alerts
90 days before expiry: a reminder to book the inspection. 60 days: a follow-up if not booked. 30 days: an urgent alert. Each alert includes the property address, certificate type, and contractor details.
We automate contractor booking and certificate filing
When an alert fires, the system can email your preferred contractor with the property details and requested date. When the new certificate arrives, it is logged and the next expiry date is set automatically.
The difference
Before vs after automation
Before
- ✕3-5 hrs/week spent manually every week
- ✕Same repetitive workflow, every time
- ✕Things fall through the cracks when you are busy
- ✕£7,800-£13,000 in lost productivity per year
After
- ✓Runs automatically in the background
- ✓Nothing falls through the cracks
- ✓You are notified only when action is needed
- ✓3-5 hrs/week reclaimed for revenue-generating work
Tools we work with
Built around software you already use
The offer
5+ Hours Saved Per Week.
Or Your Money Back.
The AI Assessment is a 45-minute discovery call, a custom report built around your specific workflows, and a 30-minute review walkthrough. Delivered in 5 business days. If we can't find 5 hours of weekly savings, you get a full refund.
- ✓45-min discovery call
- ✓Custom 5–7 recommendation report
- ✓30-min review walkthrough
- ✓4-day quick wins plan
- ✓Money-back guarantee
Questions
Common Questions
What compliance certificates does this cover?+
Gas safety (CP12), EPCs, EICRs, HMO licences, legionella risk assessments, fire safety, and any other date-based compliance requirement. If it has an expiry date, we can track it.
Can it send reminders to landlords too?+
Yes. Landlords can receive their own alert sequence so they are aware of upcoming inspections. You stay in control of the process, but the landlord is kept informed without you writing individual emails.
What if we manage hundreds of properties?+
The system scales to any portfolio size. Whether you manage 50 or 5,000 properties, every certificate is tracked with the same automated alerts. The more properties you manage, the more time this saves.
Does this replace our property management software?+
No. It sits on top of your existing tools. If you use Arthur Online or another PM system, we pull data from there and add the alert layer. If you use spreadsheets, we replace the manual checking with automation.
Industries this applies to
Ready to Stop Doing This Manually?
The call is 45 minutes. Your report arrives in 5 business days. Most clients have their first automation live within a week of the review call.
Book Your AI Assessment — £4995+ hours/week guaranteed or full refund · Custom report in 5 days