Respond Faster. Manage More. Chase Less.
Letting and estate agents lose 12–18 hours a week to repetitive admin — responding to Rightmove enquiries, chasing referencing documents, writing landlord reports, and coordinating move-ins. We automate the operational layer so your team can handle a bigger book without burning out.
✓ 5+ hours/week guaranteed or full refund · ✓ Report in 5 days
14+ hrs
saved per week on average
Currently losing
12–18 hrs/week
to repetitive admin
The problem
What's eating your time?
These aren't random inefficiencies. They're the same tasks, every week, taking the same amount of time — because nothing has been set up to handle them automatically.
Enquiries come in faster than you can respond
Rightmove, Zoopla, OnTheMarket, your website, walk-ins — every enquiry expects a response within minutes, but your negotiators are out on viewings. By the time you reply, the applicant has already booked with someone else.
Tenant referencing chases eat up entire afternoons
You've got an approved tenant, but the referencing is stuck because they haven't uploaded their payslips, their employer hasn't responded, or their previous landlord has gone quiet. Chasing each party manually across every let is a job in itself.
Landlord reporting is always the last thing that gets done
Monthly landlord statements, void updates, maintenance summaries — every landlord wants to know what's happening, but producing those reports manually means they're always late, or they don't go out at all.
What we build
What we automate for letting agents & estate agents
These are the specific workflows we've identified and automated across letting agents & estate agents businesses. Each one is built around your existing tools and processes — not a generic template.
Portal enquiry response
Rightmove and Zoopla enquiries acknowledged within minutes — pre-qualification questions sent, viewing availability offered, and qualified leads passed to negotiators before the applicant moves on.
Referencing document chasing
Automated reminders sent to tenants, employers, and previous landlords at set intervals — polite, persistent, and tracked so you know exactly which reference is holding up each let.
Landlord monthly reports
Property performance summaries generated and sent to landlords automatically — rent status, maintenance updates, and key dates — without anyone having to compile them from scratch each month.
Move-in and move-out coordination
Key handover checklists, utility transfer reminders, inventory links, and welcome packs sent to tenants at the right time — nothing forgotten, nothing late.
Tenancy renewal reminders
Renewal discussions triggered 90 days before expiry — rent review data pulled, landlord options presented, and tenant intentions captured — so renewals don't slip into periodic tenancies by accident.
Compliance certificate tracking
Gas safety, EICR, EPC, and legionella assessment dates tracked across the portfolio with reminders sent to landlords and contractors before certificates expire.
How we deliver it
The services we use
Most letting agents & estate agents engagements combine two or three services. The AI Assessment tells you exactly which ones apply to your situation.
Process Optimisation
Map your workflows and find the hours hiding in plain sight
⏱ 2–3 weeks
Learn more →
£1,500–£3,000No-Code Automation
Connect your existing tools and automate the repetitive steps
⏱ 1–2 weeks
Learn more →
£2,500–£8,000Custom AI Assistants
A GPT trained on your business that answers like you would
⏱ 2–4 weeks
Learn more →
5+ Hours Saved Per Week — Or Your Money Back
Every engagement begins with the AI Assessment. If we can't identify at least 5 hours of weekly time savings in your business, you get a full refund. No questions asked. We've done this enough to be confident in that commitment.
Book Your AI Assessment — £499Questions
Common Questions
Does this work with Reapit, Alto, or our existing CRM?+
We've built automations for Reapit, Alto, Goodlord, Arthur, Fixflo, and most UK lettings platforms. If your system has an API or connects to Zapier, we can integrate with it. The AI Assessment confirms compatibility first.
Will automated messages look like they're from us?+
Every message uses your branding, your tone, and your templates. Applicants and landlords receive something that reads exactly like your team wrote it. The automation is invisible — the service isn't.
We manage 200+ properties. Can this handle the volume?+
Larger portfolios see the biggest time savings because the admin scales linearly but the automations don't. Once it's built, it handles 500 properties the same way it handles 50.
How does this differ from the automation our portal already offers?+
Portal auto-responders send a generic acknowledgement. We build workflows that qualify the lead, capture their requirements, offer viewing times, and route serious applicants to your negotiators — before the competition even replies.
Ready to Get Started?
Book the AI Assessment and get a custom report showing exactly which tasks in your letting agents & estate agents business can be automated — and what you'll get back.
Book Your AI Assessment — £4995+ hours/week guaranteed or full refund · Custom report in 5 days · 30-minute review call included