Stop Chasing Invoices. Let Automation Follow Up for You.
UK small businesses spend 2–4 hours every week chasing late payments — writing the same emails, checking the same spreadsheets, making the same phone calls. That is 100–200 hours a year on work that follows the exact same pattern every time. We set up automated payment reminders that chase on your behalf, escalate when needed, and keep you informed without lifting a finger.
The problem
The real cost of doing this manually
The average UK small business is owed £8,500 in late invoices at any given time. Chasing that money manually means writing polite reminders on day 7, firmer reminders on day 14, and phone calls on day 30 — for every single invoice. It is the same workflow, every time, and it does not require your judgement. It requires a system.
2–4 hrs/week
spent on this task
£5,200–£10,400
in lost productivity per year
How we fix it
Three steps to automation
Every solution starts with understanding your specific workflow — not a generic template.
We map your current invoicing workflow
Which software do you invoice from? When do you chase? How many reminders before you escalate? We document the exact pattern you follow today.
We build automated reminder sequences
Polite nudge on day 3. Firmer reminder on day 7. Escalation notice on day 14. Each message sounds like you wrote it — because it is based on your actual emails.
We connect it to your accounting software
Xero, QuickBooks, FreeAgent — your reminders trigger automatically when an invoice goes overdue. No manual checking required.
The difference
Before vs after automation
Before
- ✕2–4 hrs/week spent manually every week
- ✕Same repetitive workflow, every time
- ✕Things fall through the cracks when you are busy
- ✕£5,200–£10,400 in lost productivity per year
After
- ✓Runs automatically in the background
- ✓Nothing falls through the cracks
- ✓You are notified only when action is needed
- ✓2–4 hrs/week reclaimed for revenue-generating work
Tools we work with
Built around software you already use
The offer
5+ Hours Saved Per Week.
Or Your Money Back.
The AI Assessment is a 45-minute discovery call, a custom report built around your specific workflows, and a 30-minute review walkthrough. Delivered in 5 business days. If we can't find 5 hours of weekly savings, you get a full refund.
- ✓45-min discovery call
- ✓Custom 5–7 recommendation report
- ✓30-min review walkthrough
- ✓4-day quick wins plan
- ✓Money-back guarantee
Questions
Common Questions
Will clients know these are automated?+
No. Every message is written in your tone of voice, sent from your email address, and personalised with the client's name, invoice number, and amount. They look and feel like you wrote them.
What accounting software does this work with?+
We commonly integrate with Xero, QuickBooks, and FreeAgent. If you use something else, we will assess compatibility during the discovery call — most cloud-based accounting tools have the API access we need.
What if a client has a genuine reason for late payment?+
You can pause or override reminders for any individual invoice. The automation handles the default case — the 90% that are simply late because nobody chased them.
How long does it take to set up?+
The assessment takes 5 business days. If you choose implementation, most invoice chasing automations are live within 2 weeks.
Ready to Stop Doing This Manually?
The call is 45 minutes. Your report arrives in 5 business days. Most clients have their first automation live within a week of the review call.
Book Your AI Assessment — £4995+ hours/week guaranteed or full refund · Custom report in 5 days