The 5-Hour Playbook for Trades Businesses
Get 5 Hours Back Every Week.
The exact AI automations tradespeople are using to cut admin in half. Every fix works from your phone.
- ✓5 automations, under 30 mins each
- ✓Total tool cost: £20–£40/month
- ✓Realistic save: 5–9 hours/week
download. No subscription.
5 Step-by-Step Automations
Each fix takes under 30 minutes. Copy-paste prompts and setup instructions included.
UK Trades Businesses Prompts
Prompt templates tested on UK trades businesses workflows. Not generic AI advice — built for your business.
Quick Reference Card
One-page summary of every fix, tool, cost, and time saved. Print it, pin it above your desk.
The 5-Hour Playbook
Instant PDF download
You finish jobs on Friday, invoice on Sunday, then chase payment for two weeks. Quotes take 30–40 minutes each. RAMS documents get recycled from the last job with the wrong hazards listed. Photos sit in your camera roll mixed with pictures of your kids. Certifications expire because you track them in your head.
The 5-Hour Playbook is different. It’s five specific automations, selected for trades businesses, that you can set up this week. Each one takes under 30 minutes. Together they save you 5–9 hours every week. The total tool cost is £20–£40/month. Three of the five fixes cost nothing.
No laptop required. Every fix works from your phone. If you can send a text and open a browser, you can do this.
What's inside
5 Fixes. 5+ Hours Back. This Week.
Quote writing in 4 minutes, straight from the van
Professional itemised quotes in minutes instead of 30–40. After site visits, open the app, describe the job, and Claude produces a quote you can send within an hour of the visit. That speed wins jobs.
Invoice chasing & client updates in 30 seconds
Describe any chasing or update situation and Claude drafts the message. Invoice reminders, job updates, appointment confirmations, review requests. Copy into email or text and send.
Safety docs (RAMS) in 10 minutes instead of 60
Complete RAMS documents with proper risk assessments, method statements, and UK legislation references. Customised for your trade and specific to each job site. A starting point — always review before submitting.
Job photos & site records in 3 minutes
A Google Form on your home screen that captures date, customer, address, job description, materials, before/after photos, and notes. Every submission creates a searchable row in Google Sheets. Find any job in seconds.
Certification & insurance tracker that never lets anything lapse
Track Gas Safe, NICEIC, CSCS, public liability, employers’ liability, vehicle insurance, and PAT testing in one sheet. Colour-coded expiry dates with automated email reminders at 90/60/30 days before expiry.
The full picture
The Playbook Covers 5 of Your 8 Biggest Time Drains
The five fixes target the bottlenecks you can solve with a browser, a £20/month subscription, and 30 minutes per fix. Your business has more.
The remaining 3 bottlenecks need someone to look at your specific setup
Which software you use, how your team is structured, and how your specific workflows actually run day-to-day. That's what the AI Assessment (£499) covers.
Your Savings
What's That Worth to You?
Enter your hourly rate to see what 5+ hours back per week is actually worth.
£250
per week
£1,083
per month
£13,000
per year
The playbook costs £49. That's less than 1% of your first year's savings.
Included in the playbook
Your Quick Reference Card
One page. Every fix, every tool, every cost, every time saving. Designed to be printed or screenshotted. This is the page you show your business partner.
Quick Reference — Trades Businesses
| Fix | Tool | Cost | Save |
|---|---|---|---|
| Quote writing | Claude | £20/mo | 2–3 hrs |
| Invoice chasing & client comms | Claude (same sub) | £0 (same sub) | 1–2 hrs |
| Safety documentation (RAMS) | Claude (same sub) | £0 (same sub) | 1–2 hrs |
| Job documentation & site records | Google Forms + phone | £0 | 30 min–1 hr |
| Certification & insurance tracking | Sheets + Zapier | £0–£20/mo | 30 min–1 hr + risk ↓ |
| Total | £20–£40/mo | 5–9 hours/wk | |
heybrb.ai · The 5-Hour Playbook for Trades Businesses
Is this for you?
Built for a Specific Kind of Business
This Is for You If…
Plumbers, electricians, builders, plasterers, roofers, and general contractors — solo operators, two-man teams, or firms with a dozen employees. You’re losing 10+ hours a week to admin that follows the same pattern every time. You don’t need a developer. You need the right prompts, the right tools, and 30 minutes per fix.
This Isn't for You If…
If you’ve already automated most of your admin and you’re looking for advanced integrations (job management software connections, automated scheduling, custom pricing systems), the playbook will feel basic. You want the full AI Assessment instead.
View the AI Assessment instead →Questions
Common Questions
I’m not a computer person — can I actually do this?+
Every fix works from your phone. If you can send a text message and open a website, you can implement every fix in this playbook. No apps to install, no coding, no IT knowledge required. The playbook includes exact prompts you copy and paste.
I tried ChatGPT and it made stuff up+
Without the right prompts, AI tools invent prices, fabricate registrations, and write like a corporate brochure. This playbook gives you the exact prompts, pre-loaded with UK trades context, that produce usable output first time. It also tells you the specific gotcha for each fix so you know what to watch for.
Is £49 worth it for a tradesperson?+
The playbook saves 5–9 hours a week. At £40/hour, that’s £200–£360 per week recovered. First-year value is over £10,000. You break even before your first tea break.
Will AI quotes look professional?+
The prompt template produces properly itemised quotes with labour, materials, VAT, payment terms, warranty, and your business details. Professional but plain-spoken — no “we are pleased to present.” You review and send. Customers see a fast, professional quote, not an AI experiment.
Get started today
The 5-Hour Playbook for Trades Businesses
Five automations. Under 30 minutes each. 5–9 hours saved every week. Total tool cost: £20–£40/month.
Instant PDF download · Implement this week
You’ll also receive 3 follow-up emails over the next week with implementation tips and common mistakes to avoid. Unsubscribe anytime.