The 5-Hour Playbook for Letting Agents
Get 5 Hours Back Every Week.
The exact AI automations letting agents are using to cut admin in half.
- ✓5 automations, under 30 mins each
- ✓Total tool cost: £20–£40/month
- ✓Realistic save: 7–10 hours/week
download. No subscription.
5 Step-by-Step Automations
Each fix takes under 30 minutes. Copy-paste prompts and setup instructions included.
UK Letting Industry Prompts
Prompt templates tested on UK letting workflows. Not generic AI advice — built for your business.
Quick Reference Card
One-page summary of every fix, tool, cost, and time saved. Print it, pin it above your desk.
The 5-Hour Playbook
Instant PDF download
You manage over a hundred units. You know exactly where your time goes: tenant emails, property descriptions, landlord reports, scheduling, chasing contractors. You’ve thought about automating some of it. Maybe you’ve even tried ChatGPT and got a hallucinated tenancy clause that made you close the tab.
The 5-Hour Playbook is different. It’s five specific automations, selected for letting agents, that you can set up this week. Each one takes under 30 minutes. Together they save you 5+ hours every week. The total tool cost is under £40/month.
No jargon. No “prompt engineering.” Just open this page, follow the steps, and get your evenings back.
What's inside
5 Fixes. 5+ Hours Back. This Week.
The tenant email system that turns 8-minute replies into 90 seconds
Exact prompt template included. Draft professional, warm responses in seconds — for repairs, rent arrears, renewals, and end-of-tenancy.
Property descriptions in 5 minutes, not 45
Rightmove-ready, in proper English, with your agency’s tone. Paste beds, location, features — get a listing you can post immediately.
Landlord reports that write themselves from your existing data
Paste monthly data from your CRM, Xero, and maintenance log. Get a structured landlord update in seconds. Paste, prompt, done.
Five Gmail filters that sort your inbox before you open it
20 minutes to set up, works forever. Tenant emails, landlord emails, contractor invoices, newsletters — all auto-sorted.
Meeting notes that take themselves
Every landlord call transcribed, summarised, action items extracted. No more scribbling during calls or forgetting follow-ups.
The full picture
The Playbook Covers 5 of Your 8 Biggest Time Drains
The five fixes target the bottlenecks you can solve with a browser, a £20/month subscription, and 30 minutes per fix. Your business has more.
The remaining 3 bottlenecks need someone to look at your specific setup
Which property management software you use, how your team is structured, how your contractors and landlords actually communicate with you. That's what the AI Assessment (£499) covers.
Your Savings
What's That Worth to You?
Enter your hourly rate to see what 5+ hours back per week is actually worth.
£350
per week
£1,516
per month
£18,200
per year
The playbook costs £49. That's less than 1% of your first year's savings.
Included in the playbook
Your Quick Reference Card
One page. Every fix, every tool, every cost, every time saving. Designed to be printed or screenshotted. This is the page you show your business partner.
Quick Reference — Letting Agents
| Fix | Tool | Cost | Save |
|---|---|---|---|
| Tenant email responses | Claude | £20/mo | 3–4 hrs |
| Property descriptions | Claude + prompt template | £0 (same sub) | 1–2 hrs |
| Landlord report drafting | Claude + spreadsheet data | £0 (same sub) | 1–2 hrs |
| Email triage & filtering | Gmail filters + Zapier | £0–£20/mo | 1 hr |
| Meeting notes & follow-ups | Fathom | £0 (free tier) | 1 hr |
| Total | £20–£40/mo | 7–10 hours/wk | |
heybrb.ai · The 5-Hour Playbook for Letting Agents
Is this for you?
Built for a Specific Kind of Business
This Is for You If…
Letting agents and property managers running 50–500 units who are losing 10+ hours a week to admin that follows the same pattern every time. You don’t need a developer. You don’t need an IT department. You need the right prompts, the right tools, and 30 minutes per fix.
This Isn't for You If…
If you’ve already automated most of your admin and you’re looking for advanced AI integrations (custom APIs, property management software connections, automated maintenance triage), the playbook will feel basic. You want the full AI Assessment instead.
View the AI Assessment instead →Questions
Common Questions
Can’t I just Google this?+
You can Google “AI tools for letting agents” and get listicles written by people who’ve never managed a property. What you won’t get is the specific prompt templates tested on UK letting workflows, the gotchas that only show up after you’ve used the tool for a week, or the honest assessment of what each fix actually saves vs. what the tool’s marketing claims.
I tried ChatGPT and it was rubbish+
Without the right prompts and context, it is. This playbook gives you the exact prompts, pre-loaded with UK letting industry context, that produce usable output first time. The difference between a generic AI tool and a well-prompted one is the difference between a blank Word document and a filled-in template.
Is £49 worth it?+
The playbook saves 5+ hours a week. At any reasonable hourly rate, that’s £100–£300 per week recovered. You break even before Wednesday of your first week.
What if it doesn’t work for my setup?+
Every fix uses tools that work in a browser. No software to install, no integrations to configure. If you can send an email and open a website, you can implement every fix in this playbook.
Get started today
The 5-Hour Playbook for Letting Agents
Five automations. Under 30 minutes each. 7–10 hours saved every week. Total tool cost: £20–£40/month.
Instant PDF download · Implement this week
You’ll also receive 3 follow-up emails over the next week with implementation tips and common mistakes to avoid. Unsubscribe anytime.